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This computer system is for authorized use only.
Users have no explicit or implicit expectation
of privacy.
Any or all uses of this system and all data on this
system may be intercepted, monitored, recorded, copied, audited,
inspected, and disclosed to authorized sites and law enforcement
personnel, as well as authorized officials of other agencies. By using
this system, the user consent to such disclosure at the discretion of
authorized site personnel. Unauthorized or improper use of this system
may result in administrative disciplinary action, civil and criminal
penalties. By continuing to use this system you indicate your awareness
of and consent to these terms and conditions of use.
This web server uses
HIPAA and bank level encryption
technologies when transferring, receiving, and storing
quality submission information.
STOP IMMEDIATELY
if you do not agree to the conditions stated in this warning.
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Section A: First time? Instructions for Client Login
1. Bookmark this page. This is
the web page that will document any process changes.
Also... If you have any problems logging onto Suncoast
Analytics, LLC ftp site,
refer to this page (www.SuncoastAnalyticsLLC2.com/index.htm) for
FAQ.
2. Use ftp client FILEZILLA to
access Suncoast Analytics, LLC ftp site
Verify
that FILEZILLA app is installed on your computer.
Tutorial at:
http://wiki.filezilla-project.org/FileZilla_Client_Tutorial_(en)
Info at:
https://filezilla-project.org/support.php?type=client&mode=help&version=3.8.0
You
will receive a FILEZILLA xml config file via email.
Import this configuration file into your FTP client & name it 'Suncoast
Analytics, LLC
site'
Review the configuration parameters;
please take note of any setting (port#, passive/active...)
that could interact with your site's firewall
Use FILEZILLA to Logon to 'Suncoast Analytics, LLC site'
3. After successful logon , Be sure to
refresh directory listing of Suncoast Analytics, LLC ftp site:
FILEZILLA: -> right panel: Locate 2
windows below label: "REMOTE SITE"
Right click lower window. Menu
should appear. Click on "REFRESH"
4. Confirm that
you have reached correct FTP site.
FILEZILLA: Right click on to read the file 'ftpsignon_verify.txt' located on the root
directory of the Suncoast Analytics, LLC ftp site.
The header
of this file should contain the following text:
==============================================
Suncoast Analytics, LLC ftp site: scclient site confirmation file
Last update: xx/xx/xxxx
Suncoast Analytics, LLC ftp portal reference documentation:
....
This file serves as verification that you have reached
our ftp site.
====================
5) After you complete the
above steps, please inform us of your success with the following
a) Notify us of your success via email: send a confirmation message to
filesentinel@suncoastAnalyticsLLC.com
re: Successful ftp login! Section B: Successive login
instructions
- Use ftp client filezilla to
logon to Suncoast Analytics, LLC ftp site
- There is a file in the root directory of our FTP
site:
'Suncoast Analytics, LLC.cmsgateways ftp site:txt' is present
to enable you to manually confirm you have reached the
Suncoast Analytics, LLC ftp site.
Please verify the presence of
'ftpsignon_verify.txt' before uploading any files..
- Use bookmark from Section 1
step 1 to review any updates. i.e.
Please review the date at top of
web page
www.Suncoast Analytics, LLC.org/ftpuploadprotocol1.htm for any updates for
operational protocol/maintenance.
======================================
Section C: File UPLOAD FAQ
Please follow process for file
upload:
- Procedures: BEFORE file
upload:
- All files containing
PHI must
be zipped WITH PASSWORD
Don't forget to
communicate
password (See step 3 & 4 below)
- ZIP filename
convention:
ClientAcctnumber_Datatype _Date_Version (separated by underscore)
ClientAcctnumber - Embedded in ftp USERID (text after 'sc_client_
')
Date: yearmonthday (20180130)
Version: Use if multiple uploads on same date
Datatype: To help us recognize contents of the
files you upload, please use these identifiers:
CMS(filetype) - CMS Sourced files (CMSCCLF, CMSPatientList
... )
CCDA - Structured data exported from EHR
Immunization - Data exported from
Immunization registries (i.e. FL SHOTS, etc)
MPI - Master patient Index (Upload to ETC directory)
LIS - Lab information data
(Please upload TXT note to LIS
directory to specify format )(Format: HL7 2.x, 3.0 or
other)
PM - Data exported from Practice Management
(Please upload TXT note to PM directory to
specify format) (837 other.. )
ReportGenerators - Data from Crystal Reports or 3rd party
Progress_notes - EHR Unstructured data (Usually RTF
documents)
(usually RTF
files by encounter, extracted by referral template)
Scanned - Scanned documents (PDF format, >300dpi, color)
Other - Other administrative data (upload to ETC subdir)
- Test (i.e. decompress)
zip file w/ PW before uploading
- Upload file to site
- Verify your ftp
client is accessing correct site: Verify presence of
file 'ftpsignon_verify.txt'
- All data must be
stored in directory denoted for originating system
CMS - CMS Sourced files (CCLF#, Patient List...)
EHR - Data exported from EHR ( Separate EHR
subdirectories are used for multi-vendor sites)
Immunization - Data exported from
Imm registries (i.e. FL SHOTS, etc)
LIS - Lab information data (Format: HL7 2.x, 3.0 or
other ; Please include note in LIS directory to
specify )
PM - Data exported from Practice Management
ReportGenerators - Data from Crystal Reports or 3rd
party
Progress_notes - EHR Unstructured data
Scanned - Scanned documents (PDF format, >300dpi, color)(EHR,
PM, LIS, CMS, Immunization...)
ETC - Catchall directory for admin data (Master
patient Index and other admin data)
If the datatype you are uploading is not identified by a directory, upload
to directory ETC and upload TXT file to document file
details.
- Do not overwrite
any files that have been processed. Change version# to prevent file
overwrite.
- Confirm that the
file has properly uploaded (i.e. check date size)
- Test zip file
w/supplied PW
- Please email
filesentinel@suncoastAnalyticsllc2.com to notify us of any uploads .
Please document
details about uploaded files: specify filenames, type of information, and
directory used to upload info.
For all other files other than CCLF files, include PW in
email.
- CCLF files only: Text Client# and PW to
phone: (207) 837-2196
Thank you!
=====================================
Copyright © CMS
Gateways, LLC All rights reserved
Universal Health System Metric Tools referenced
on this site:
CMS Submission Toolkit, QRDA-CMS Submission Template,
QPP Audit Tool, CCDA Validator,
Web Interface Aggregator,
QCDR-HISP, QRDA Solutions, and NwHIN/Connect/Direct
Sleuth are trademarks of CMS
Gateways, LLC
All other products mentioned are registered trademarks
or trademarks of their respective companies.
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